Event Subscriptions allow you to automatically create a learner’s record in your Onefile products, triggered by activity in another Onefile product you own. This helps streamline learner management across your organisation’s Onefile suite.
Available Create Learner Events
| Destination Product | Source Product | Event Trigger |
|---|---|---|
| Enrol | RPL | When record is created |
| When record is successful | ||
| RPL | Enrol | When record is created |
| Eportfolio | Enrol | When status changes to Enrolled |
| RPL | When record is successful | |
| Onefile/Tracker ILR | Enrol | When status changes to Enrolled |
| RPL | When record is successful | |
| Eportfolio | When record is created |
ℹ️Important Notes
- Product Visibility: You’ll only see the Onefile products your organisation has purchased.
- Multi-Centre Management: If you manage multiple Eportfolio centres, changes made to Event Subscriptions in one centre will apply to all centres.
- Tutor Assignment: Learners will only be created in RPL from Enrol once a tutor is assigned in Enrol.
- Assign the correct employer and tutor: The learner must be linked to an employer and tutor who are both associated with the destination centre.
- Verify active status in ePortfolio: Both the employer and tutor must be active users within ePortfolio. This setup ensures that learner records are accurately processed and visible within the correct centre's data environment.
Further Guidance
❓Need Help?
If you encounter any issues or have questions, please contact Onefile Support or your internal support channels.