Reduced Support Availability: 18th July 2024 from 12pm

Just to let you know, our team is attending the OneFile all company meeting on 18th July  2024 from 12pm, so we won't be as responsive as usual!

You can still access our help guides - just search the Help Centre to find the answers you need. Otherwise, you can submit a ticket and we'll get back to you as soon as possible. If you have an urgent issue, set the priority accordingly.

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Archiving, Suspending and Deleting Learners

  User Roles

This feature can be used by the following user roles:

  • Centre Manager
  • User Manager
  • IQAs with "Manage Learners" permission
  • Assessors with "Manage Learners" permission

When a learner completes their portfolio, enters a break in learning or withdraws from their course, you will need to decide how to process the account. It's possible to archive and/or suspend the account, or delete it completely, if there are no signed assessments.


ActionDescription
Archive Learner
View Guide
  • Learner can log in (if not also suspended)
  • Learner Portfolio is read-only
  • Learner hidden from active lists e.g. on Dashboard and Reports.
    • Data is still accessible by changing the "Archived" filter
Suspend Learner
View Guide
  • Learner cannot log in
Delete Learner
View Guide
  • Only possible if the portfolio has no signed assessments
  • Learner portfolio flagged for deletion
  • Deletion occurs a minimum of 2 hours after being flagged, between 8pm - 6am (GMT)
  • Non-reversible once deleted

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