What does each user permission do?

Jade Leigh Pimblott

Modified on: Fri, 17 Oct, 2025 at 12:52 PM

Can access Learner Database reports	Allows Centre Managers, Centre Monitors, User Managers, Lead IVs, IVs, Assessor, Trainee Assessors, Employers and Observers access Learner Database Reports
Can edit MIS values	Allows Centre Managers, User Managers, Assessors and Trainee Assessors to edit MIS values on user accounts
Can set/update contracted hours and target OTJ	Allows Centre Managers, User Managers, Assessors and Trainee Assessors to update OTJ section in learner episodes
Can manage placement details	Allow Centre Managers, User Managers, Assessors and Trainee Assessors to edit placement details
Can manage placement documents	Allow Centre Managers, User Managers, Assessors and Trainee Assessors to add and edit placement documents
Can access Learner profile	Allow Centre Managers, Centre Monitors, User Managers, Lead IVs, IVs, Assessors, Trainee Assessors, Employers and Observers to access learner profiles
Can set progress weightings for framework templates	Allow Centre Managers and User Managers to set progress weightings on learning aims in a framework template
Can set progress weightings for learners	Allow Centre Managers, User Managers. IVs, Assessors and Trainee Assessors to set progress weightings on learning aims
Manage resources	Allow Centre Managers, Centre Monitors, User Managers, Lead IVs, IVs, Assessors, Trainee Assessors, Employers and Observers to edit and delete centre resources
Can assign sampling policies	Allow Centre Managers, Lead IVs and IVs to assign sampling policies to assessors
Can manage sampling policies	Allow Centre Managers, Lead IVs and IVs to create/edit/delete sampling policies
Class Form Delegate	Allow Centre Managers, Centre Monitors, User Managers, Lead IVs, IVs, Assessors and Trainee Assessors to create and sign learner template forms
Assign enterprise access	Allow Centre Managers, Lead IVs and IVs to grant a Centre Monitor enterprise access
Assign permissions to other users	Allow Centre Managers, User Managers and Lead IVs to assign permissions to other users
VLE Tutor	Allow Centre Managers, Assessors and Trainee Assessors to access courses
Enterprise User	Allows Centre Monitors access to multiple centres
Can resubmit assessments signed by the IV	Allows IVs to resubmit an assessment after and IVs has signed it
Can view calander of linked Assessors	Allows IVs to view linked Assessor's calanders
Can manage registers	Allows Assessors and Trainee Assessors to create, complete and delete registers
Can delete users	Allows Assessor, Trainee Assessor, Centre Manager and User Manager to control which users can delete learner accounts from the Account page within Eportfolio. By default, these roles will have this permission granted, but this can be denied if required.
Can view learner Cognassist Assessment data	Allows granted user to view the Congassist data within a matched learners portfolio
Can Create New Cognassist Learners	Allows Assessors, Centre Managers, Trainee Assessors and User Mana user to access to create new users in Cognassist from Eportfolio
Can assign and change employers	Allows Centre Managers, Assessors and Trainee Assessors permission to assign an existing employer to a learner.
Can invite a new Employer from Review	Allows Centre Managers , Assessors and Trainee Assessors permission to invite a new employer to a learner’s review. The user must also have the permission “Can assign and change employers “.
Can manage learner's delivery plans	Allows Centre Managers, User Managers, Assessors and Trainee Assessors to create Delivery Plan Templates.
Can delete modules and components from a delivery plan	Allows Centre Managers, User Managers, Assessors and Trainee Assessors to delete Delivery Plan components on a learners portfolio
Can unlock a locked delivery plan	Allows Centre Managers, User Managers, Assessors and Trainee Assessors to unlock Delivery Plan components on a learners portfolio to make changes
Can update learner's episode from a delivery plan	Allows Centre Managers, User Managers, Assessors and Trainee Assessors to update OTJ values on the Episode page when locking a Delivery Plan to a learner portfolio
Can upload evidence	Allows learners to upload assessment evidence. This permission will be automatically set to Grant. If a learner is denied this permission, they will no longer be able to upload assessment evidence to their portfolio. This restriction will apply to the following areas: The learner will no longer be able to attach files to holistic assessments. The learner will be unable to attach files to criteria in per-criteria assessments. The option to import Word documents into the assessment evidence textbox will be removed for the learner. The learner will lose the ability to upload files via the ‘Assessment Evidence’ portfolio page.
Can Edit Planned End Date	Allows Centre Managers, Assessors, Trainee Assessors and User managers to edit the Planned End Date on the learners Episode page when this permission is granted.
Can view all classes when assigning learners to a register	Allows Assessors and Trainee Assessors to view and select Classes in Registers that do not include any learners they are assigned to.
Can edit timesheets entered by others if the time recorded is for the learner	Allows learners to edit timesheet entries submitted by other users, provided the recorded time is set as spent by the learner.
Can view Calendar of all Assessors	Allows Centre Managers, User Managers, Lead IVs and IVs to view the Assessor Calendars
Design and assign forms	Allows Centre Managers to design forms and assign to learners
Can create and manage grades	Allows Centre Managers to create grades and grade ranges and assign grade ranges to methods
Can Download Learner Portfolio	Allows Centre Managers, Centre Monitors, User Managers, Lead IVs, IVs, Assessor, Trainee Assessors and Employers access to download a learner’s portfolio

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