This guide is to support your choice of access options for quality auditors, such as ESFA or Ofsted inspectors
Here are the three user-roles for allowing access to your centre:
An EQA has interactive access to the learner portfolios. Access to portfolios can be assigned to individual learners or in bulk via the allocations tab.
EQAs can:
- View the learner portfolio
- View learner progress and OTJ data
- Sample Assessments and Evidence
- Access reports on the learner's the have access to
- View Unit Sampling for the learner's the have access to
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A centre monitor has automatic read-only access to all portfolios at your OneFile centre, or can be restricted to one or multiple classes, and is ideal for reporting on all aspects.
Centre Monitors can:
- View and export centre reports
- View learner eportfolios (read-only)
- View learner progress and OTJ data
- View details of other users on the centre
- View centre resources
- View placement information
A centre manager can restrict a centre monitor's access to selected learner cohorts, if required
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An observer has read-only access to learner portfolios. Access to portfolios can be assigned to individual learners, via groups or via placements.
Observers can:
- View the learner portfolio
- Report on and track progress of their learners
A centre manager can restrict an observer's access to reports only, rather than specific details such as evidence and reviews, if required.
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Guidance on creating users can be accessed here.
Once access has been granted, it's important that you consider the following points:
- Check the group permissions to ensure the relevant permissions are activated/deactivated
- Remove access following the audit by suspending the auditor's account
- You can report on an auditor's activity in the activity report
Terminology
Please note that the terminology used in this article may be different depending on your Centre.