✨Improved feature alert
This feature is available from Wednesday, 3rd September 2025.
This guide walks you through how to create a new entry in your Learning Journal, whether it's a reflection, activity, or feedback.
Who Can Use This Feature?
This feature can be used by the following user roles:
- Learner
- Assessor
- Trainee Assessor
How to Create an Entry
1. Access the Learning Journal
- Click on Learning Journal in the navigation menu.
- Then click Welcome back! Click here to start your journey.
2. Fill in Your Journal
- Title: Give your entry a clear and relevant name.
- Category: Select the appropriate category (e.g. Reflection, Activity, Feedback).
- Description/Reflection: Write your thoughts, experiences, or feedback in detail.
You can also link criteria and choose who can see the entry.
3. Add your Timesheet
Click onto the Timesheets tab.
- Date and Time: Choose when the activity or reflection took place.
4. Off the Job
If you are unable to see these options, they haven't been enabled for the selected category by your centre manager.
- Off the Job: Tick this if the activity should count towards OTJ.
- In Paid Hours: Tick this if the activity occurred during paid working hours.
5. Feedback (optional)
- Learners or anyone with access to the journal can leave feedback on the entry.
6. Save the Entry
- Once complete, click Save or Submit to add the entry to your journal.