Software Update: Thursday 23rd January 2025 7am to 7:30am

On Thursday, we're updating OneFile Eportfolio, Keychain login, Data exports, Engage, Courses and API to introduce some new enhancements and fixes.  

Release notes can be found here.


Important Update

Support for the old OneFile Eportfolio app (yellow icon) ends on 28th February 2025. To avoid losing access or data, please ensure the app has synced, then uninstall it and download the new OneFile Eportfolio app (blue icon) from the Google Play or Apple App Store. 

 Find out more here: OneFile : Important: Action Required - Update to OneFile Eportfolio App

Help centre

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The Achievement date must be 7 days after the Learning actual end date

If you receive the above error when running a learner through the FIS within OneFile ILR, we should advise following the steps below:

  1. Log into to ILR
  2. Click Learners
  3. Click on Learner record
  4. Click Learning Delivery
  5. Click Edit details on the Programme aim
  6. The Achievement date field needs to be set a date which is 7 days after the set Actual end date.

The Learning Actual End date field should be set to the date that the learner completed the learning activities necessary to achieve the learning aim or the date the learner withdrew from the learning activities, accurate to within a week.  

The Achievement date field  is used for the date the learning aim or programme aim was achieved by the learner. For continuing learners where all learning activities have ended and the end point assessment has taken place on or after 1 August 2019. So this date should be the date the EPA took place. 

  Further information

This article is for guidance only and you should always refer to the ESFA ILR documents for further information on end and achievement dates



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