Overview
The Learner Database Report allows you to build custom reports by selecting the learner fields you want to view. This is useful for tracking progress, monitoring compliance, and analysing learner activity across your Centre.
User Roles
This feature can be used by the following user roles:
- Centre Manager
- Assessor (with correct permissions)
- IQA (with correct permissions)
- Lead IQA (with correct permissions)
- Trainee Assessor (with correct permissions)
- Centre Monitor
- User Manager
Permissions
Users must have the following permission:
- Can access Learner database reports
Steps
How to Use the Learner Database Reports
- Click Reports from the navigation bar.
- Scroll down to the Learner Database Reports section.
- Select either:
- Learner View – for learner‑focused fields
- Learner Standards View – for aim/standards‑based reporting
- Click Select Columns.
- Select the fields you want to include in your report.
- Click Add.
- Click Set to confirm your column selection.
- Click Apply Filters to generate your report.
Tips & Notes
- You can export the resulting report as a CSV for offline analysis.
- Use filters to refine results (e.g., by assessor, provider, class, or status).
- Combine Learner View and Learner Standards View for enhanced analysis.
Terminology
Terminology used in this article may differ depending on your Centre’s configuration.
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Need Help?
If you encounter any issues or need support, please contact Onefile Support or your internal support channels.