✨ New feature alert
This feature is available from Wednesday 25th March 2026!
Overview
Learners can now automatically generate recurring timesheet entries by selecting specific days of the week along with a date range. This significantly reduces manual effort when reflecting on time spent learning over weekly or multi-week periods.
⚠️ Important: The end date must be today or earlier. You cannot claim Off‑the‑Job (OTJ) time for learning that has not yet taken place.
Permissions
- Can log recurring timesheets against a learning journal entry
Who Can Use This Feature?
This feature can be used by the following user roles:
- Assessor
- Trainee Assessor
- Learner
Steps
- Click Learning Journal on the learners portfolio
- Click to add a new journal entry
- Enter the journal fields
- Click Timesheets
- Enter the timesheet fields
- Click Log Recurring Time
- Enter the Log Recurring Time fields
- Select the days you want the timesheet to recur
- Click Create Timesheets
- Click Create
Tips & Notes
- If a timesheet overlaps with a Break in Learning (BIL), creation is prevented
- The start date cannot fall before the learner’s start date
- An end date in the future can not be selected
- An end date after the anticipated completion cannot be selected
- Clashes with existing OTJ entries are checked
Terminology
Please note that the terminology used in this article may differ depending on your Centre.
Need Help?
If you need assistance, please contact Onefile Support or your internal support team.