ILR offers multiple search tools to help you quickly locate and load learner records. All search methods lead to the Search Results screen, where you can view key learner details and access full records.
Tip: Search results are filtered based on your User Role and the Site you're currently logged into.
ILR displays each period of learning as a separate record, so you may see multiple entries for the same learner.
Search Methods Available
- Basic Search
- Advanced Search
- Quick Search
Basic Search
Located on the right side of the Home Screen, this search allows you to find learners using:
- Learner Reference Number
- Surname
- Unique Learner Number (ULN)
You can also filter results by learner status:
- All
- Active
- Closed
Use the Recent Records option to quickly access learners and employers you've viewed recently.
Advanced Search
Accessed via the Learners menu → Search for Learner, this tool includes all Basic Search criteria plus:
- Forename
- NI Number
- Date of Birth
- Learning Aim Reference
- Start Date
Additional filters include:
- Learner Type: Live, Archived, or All
- Learning Status: In Learning, Withdrawn, Completed, Active, Closed
- Assessor
- Employer
⚡ Quick Search
Similar to Basic Search, but accessible from any screen in Tracker via the Search button in the top-right corner.
- Search by Learner Reference Number, Surname, or ULN
- Search terms remain stored until you log out