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How to embed a file into Course Builder

You can embed Google Docs, Microsoft 365 (Sharepoint and OneDrive) web pages and documents, Sketchfab and H5P content to your OneFile Courses.

Google Docs

For Google Docs, Sheets, Slides and Drawings, to generate a code to embed into the course builder, you need to make sure your file is public.

  1. Open the file
  2. At the top of the page, click File > Publish to the web
  3. Select the ‘Embed’ option
  4. Choose the file type options, e.g. ‘slide size’ for Slides
  5. Copy the embed code
  6. Click Publish
  7. Now paste the embed code into the ‘Place URL here’ text box on the OneFile embed page

Please note Google Drawings open as an attached .png file within the course page.


For Google Forms:

  1. Open the file
  2. At the top of the page, click Send
  3. Select the ‘Embed’ option
  4. Copy the ‘Embed HTML’ code
  5. Now paste the embed code into the ‘Place URL here’ text box on the OneFile embed page

For further information about the embed process from a Google perspective click here

Microsoft 365

How to manage sharing permissions in OneDrive and SharePoint

As a global admin or SharePoint admin in Microsoft 365, you can control how sharing works at the organization level in OneDrive and SharePoint Online. Because each OneDrive is a site (previously called "site collection") within SharePoint, your organization's SharePoint settings and OneDrive settings are related

How to manage sharing in the new SharePoint admin centre

  1. Sign into Microsoft 365 as a global or SharePoint admin
    • If you see a message that you don't have permission to access the page, you don't have Microsoft 365 administrator permissions in your organization
  2. In the left panel, under Admin centres, select SharePoint
    • You might need to select Show all to see the list of admin centres
  3. If the classic SharePoint admin centre appears, click Open
  4. In the left pane of the new SharePoint admin centre, under Policies, click Sharing

For additional information click here.

Embed a file in a course

To share Office documents (Word, Excel, Powerpoint, Stream, Sway and Forms), save to OneDrive, then you can embed the file into the course.

The embed code must be from any Microsoft 365 app for the web. It isn't currently available from the PC or Mac versions.

How to get the embed code

  1. Save your File to OneDrive.com
    • Storing the File to a public folder online is what allows you to embed it on a web page (Don't save to personal folder)
  2. Open your file in the Microsoft 365 app for the web
  3. On the File tab click Share
  4. Now click Embed
  5. To create the HTML code to embed your file in the web page, click Generate
  6. In the Embed box, under Dimensions, select the correct dimensions for the blog or web page
  7. Under Embed Code, right-click the code, click Copy then close
  8. Paste this code into the 'place URL here' field on OneFile and select 'Next'

(Paste the code directly from Microsoft 365 to OneFile, rather than via a third party e.g. Notepad, as this can impact the formatting and means the code won't work)

For additional support click here.

Sketchfab

Embedding your models.

  1. Click Embed on the model’s page
  2. Copy the code
  3. Paste into Embed a file within your OneFile course

For additional support click here.

H5P
  1. Click on Embed below the content
  2. Copy the code.
  3. Paste into Embed a file within your OneFile course

h5p.org may no longer allow embedding for newly created content.

For additional support click here.

J
Jade is the author of this solution article.

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