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Centre Manager - Intermediate Webinar


Covered in this webinar:

  • Look-up tables
  • Registers
  • Criteria Groups
  • Declarations
  • GradingĀ 
  • Framework Templates
  • Creating a Scorecard


Webinar Transcript

00:03

good afternoon ladies and gentlemen and

00:05

welcome to another set of onboarding

00:07

training webinars

00:08

here from onefile my name's jake i'll be

00:11

your presenter for today

00:13

i'm actually the onboarding project

00:14

specialist here at onefile

00:16

so i guess for those who've yet to be

00:18

introduced to the new onboarding team a

00:20

new team that was put together

00:21

in april of this year the whole idea of

00:23

the team is to better equip

00:25

our users with resources and knowledge

00:27

that they need

00:29

to effectively use one file so since

00:32

april we've been busy creating brand new

00:34

guides written

00:34

and video i've been creating libraries

00:37

of forms that you guys can download that

00:38

we can pop onto your center

00:40

and we've also been running these live

00:42

training sessions

00:44

we've recently taken a break however but

00:46

uh a short time we took some time off

00:48

from the webinars

00:49

uh collected the feedback and listened

00:51

to a few of the comments from you guys

00:53

and from that we've been able to write

00:56

five

00:57

new webinars and we've gone ahead and

00:59

retired some older ones as well so to

01:01

actually begin

01:01

today i thought it'd be a good idea to

01:03

see exactly what one file has running

01:05

between now and christmas

01:08

okay so again if you're yet to be

01:10

introduced to the onboarding team

01:12

then you probably haven't seen this page

01:14

as of yet um

01:15

it's not attached to our website it's

01:17

usually a link that we've been sending

01:18

out

01:18

but everything that the onboarding team

01:20

have been doing will be found

01:22

on this particular web page okay just in

01:25

case anyone wants to visit this

01:26

um later on after the session i will

01:29

drop it into the chat

01:30

so hopefully everyone should receive

01:32

that okay

01:33

it's like i said everything we do for

01:35

from our team is always put onto this

01:38

website

01:39

okay any sessions that we've done as

01:40

well we do also record our webinars

01:42

uh however we only record one version of

01:44

each kind of webinar

01:45

and so you know please do allow a few

01:47

weeks before these new ones find their

01:48

way on there but you'd find that under

01:50

recorded webinars

01:52

okay if you jump into webinar training

01:55

to see what we have running so we've

01:56

still got our center manager

01:58

sessions uh both intermediate and

01:59

advanced of course we'll be doing the

02:00

intermediate today

02:02

we've still got a session that focuses

02:03

on reporting within one file

02:05

for tutors we've now got the full range

02:07

of webinars foundation intermediate and

02:09

advanced

02:11

for features and products the handful to

02:13

start points out here would probably be

02:15

individual learning plans

02:16

progress reviews and teaching learning

02:19

plans

02:21

for other users we've still got the

02:22

likes of our iqas our learners

02:24

employers and observers as well and then

02:26

finally a brand new type of webinar that

02:28

we've put together

02:29

advice and guidance okay so we've got

02:32

sessions before

02:33

planning your creation of intent within

02:34

one file what to prepare for audit and

02:36

compliance inspections

02:38

and how to prepare for ofsted using one

02:40

file

02:41

okay so please do have a look at this

02:42

page and book onto as many webinars as

02:44

you like we'd love to see you all

02:46

um attend okay but today's session

02:50

is about center manager at the

02:52

intermediate level so today's session

02:54

relax as a

02:54

an introduction really into a lot of

02:57

these sort of sensor management features

02:58

things that sensor members may need to

03:00

set up

03:00

before you go ahead and actually use the

03:02

system for delivering

03:04

before we jump in though there is some

03:05

housekeeping to get out of the way so

03:07

somewhere on your screen right now

03:09

usually anchored right there should be a

03:11

go to webinar panel

03:12

a couple of features on this panel uh

03:14

one that may interest you the most

03:15

though

03:16

is questions so if at any point

03:18

throughout today's session you have any

03:19

questions comments or concerns then

03:21

please do feel free to pop them into the

03:22

question box

03:23

however it will be the end of the

03:25

sessions which we have a look at these

03:28

as for today's session it'll probably

03:29

run for around 25 to 30 minutes

03:31

then any time left over at the end there

03:32

will be used to answer your questions

03:35

and finally feedback surveys at the end

03:38

of today's session whether you guys

03:39

leave or whether i end it from my side

03:41

you should be presented with a feedback

03:43

survey in your usual internet browser

03:45

we'd greatly appreciate if you could

03:46

take that time to complete that survey

03:48

it's only around

03:48

five multiple choice questions long so i

03:50

only need to take around 30 seconds or

03:52

so but we would greatly appreciate

03:53

that's what helps us determine

03:55

when you guys may want certain sessions

03:58

and webinars and mending

04:00

okay one last check let me just make

04:01

sure that everything's working from this

04:02

side

04:07

which it looks like it is good stuff so

04:11

sensor manager that intermediate level

04:13

what is it that we'll be covering today

04:16

oh did we catch all that i went to a

04:18

slide too far then

04:19

okay so during this session we will look

04:21

to cover lookup tables and exactly what

04:23

they are and what they're used for

04:25

we'll have a look at the registers

04:26

function we'll touch upon the likes of

04:28

criteria groups and deck relations

04:30

we'll have a look at the grading ranges

04:32

and how we can set those up within the

04:33

system

04:34

talk about framework templates and show

04:35

you guys how to create a

04:37

scorecard so without wasting any more

04:41

time let's get rid of the presentation

04:43

and jump into one file for today's

04:45

session

04:47

so of course we'll be hosting today from

04:48

that center manager's perspective

04:52

and as this is the first sentiment

04:54

session in our

04:56

tiers if you like your difficulties and

04:58

this is what you guys

04:59

see when you first log in if you're yet

05:02

to log in

05:04

okay there's quite a few things to point

05:05

out here but the first place actually

05:07

wants to take everyone

05:08

is hidden within the right hand corner

05:11

over here so

05:11

this right hand corner is more for your

05:13

your toolbox if you like you have your

05:15

accounts

05:16

um tab okay which you can open up you

05:18

can see the likes of

05:19

um your settings data so you can have a

05:21

look at profile and appearance settings

05:23

as well

05:24

we've also got likes of your task list

05:26

which can again be selected to be

05:27

expanded there we can also expand it

05:29

using the blue button

05:30

at the bottom and we've also got

05:31

messages as well

05:34

okay but the first place i actually want

05:35

to take you was back into your account

05:37

tab there

05:38

and within appearance settings within

05:40

the appearance settings

05:41

we do allow you to select different

05:43

themes for your account

05:44

this is mainly in line with

05:46

accessibility needs

05:47

again if you know if there's anyone with

05:49

dyslexia struggles to see text boxes

05:50

stand out on a web page

05:52

and hopefully a few of these themes will

05:53

help alleviate any of that stress

05:58

we also use a rag system throughout the

06:00

website so your reds amber's greens or

06:02

traffic light system

06:03

as some people like to call it again if

06:04

there's any sort of difficulties or just

06:06

objections against those colors

06:08

we allow you to change them as well and

06:11

finally at the bottom of page

06:13

fonts and font sizes once again it's

06:15

going to be down to preference so it

06:16

could be down to an accessibility

06:17

requirement

06:18

and we do allow you to pick your

06:19

preferred fonts and your preferred font

06:21

size just in case

06:23

um you are locked out of your internet

06:25

browser's

06:26

settings a few employees do do that they

06:28

lock down the settings of course

06:30

and the staff members can't mess with

06:32

network things too often

06:33

but just in case that is the case with

06:35

yourselves then we do allow you to

06:37

change the fun

06:38

through your appearance settings in one

06:39

file instead now any of these settings

06:41

only change it for your account

06:43

and it may not necessarily be so useful

06:44

for yourself but you may know someone

06:46

else who would benefit

06:48

from playing around with some of these

06:49

settings so always it's good to be aware

06:51

of the appearance settings within one

06:52

file

06:55

but okay let's jump back to the home

06:56

page where we're greeted by this lovely

06:58

colorful

06:58

dashboard okay it should be mentioned

07:00

that this dashboard is

07:02

um well each user role does get their

07:04

own dashboard rather

07:05

it determines which role that is depends

07:07

on what they get access to

07:08

so the whole idea of dashboard is to

07:11

have these visual

07:12

representations of reports giving you

07:14

little snippets of information

07:16

about your center now as you guys are

07:18

the center managers your dashboard is

07:20

the biggest and has the most information

07:22

and the information that you are looking

07:23

at as mentioned is looking at your whole

07:26

center your tutors dashboards for

07:28

example would only be

07:30

in relation to the learners that they

07:32

have assigned to them

07:33

their workload what's good about these

07:36

dashboards is that we can actually click

07:38

instant to see the information that's

07:39

behind so for example we've got learners

07:41

on target here

07:43

we've got a few differences in here so

07:44

if you wanted to know the five learners

07:46

that looks like they're not

07:47

on target we can actually select that

07:49

section the pie chart and it takes us

07:51

through

07:51

to a report with those five learners

07:53

with further progress information

07:55

okay so you can actually click through

07:56

into all of those reports and within the

07:59

dashboard

08:00

okay and if you guys join onto the

08:02

advanced session as well for center

08:04

managers we show you how you can

08:05

actually customize

08:06

these dashboards for each and every user

08:10

role

08:12

okay so as sensor managers you guys are

08:14

pretty much

08:15

considered the main admins for your

08:17

center okay you'll be creating all the

08:19

other accounts

08:20

you'll be setting these center settings

08:22

you would be setting up other areas of

08:24

the system

08:24

for the likes of your learners and

08:26

tutors and iqas and employers

08:28

to then follow through with their

08:30

delivery plans okay so there is

08:32

a few things that you guys may want to

08:34

be aware of and some things might not be

08:36

too

08:36

obvious from first glance okay so the

08:39

first place we're actually going to

08:40

visit today

08:41

is look up tables okay so we can find

08:43

lookup tables on the center

08:45

we can always find center underneath

08:46

your home page or fail in that you can

08:48

access it through the left hand menu

08:50

where we do highlight some of the other

08:51

main features as well

08:53

so for example if we select center okay

08:56

and then we're looking for a yellow

08:58

there we are we've got yellow cylinder

08:59

there for lookup

09:00

tables now lookup tables isn't too

09:03

self-explanatory this is where we

09:05

thought we'd start with this one today

09:06

and look up tables is basically a page

09:08

to keep other

09:09

category lists or other grouping

09:12

categories within one file

09:13

okay and so that might sound a little

09:15

bit confusing as we're gonna we're gonna

09:16

go through each of these today

09:17

and so you guys have got a better idea

09:20

for what each is used for

09:22

so we'll begin on the right hand side

09:23

with time sheet categories

09:26

so what we mean by timesheet categories

09:28

is once

09:30

where learners complete activities

09:31

within the system there's two kinds of

09:32

activities that we have within one file

09:35

one of those is a traditional assessment

09:36

type activity

09:38

okay and then the other is a journal

09:39

activity now

09:42

the general entry general activities are

09:44

usually to record the likes of

09:45

off-the-job activities

09:47

any sort of reflective accounts or

09:48

pretty much anything that isn't

09:50

necessarily

09:50

or directly mapped to criteria or the

09:53

knowledge skills and behaviors back

09:54

within the learning standard

09:57

okay so here's some examples that we

09:58

have on my center already

10:01

okay so the learners get sent to a

10:03

classroom session

10:05

workshop session things like that are

10:06

they working towards functional skills

10:08

uh will they be attending an industry

10:10

event maybe it's some one-to-one

10:11

training

10:12

online learning reading and you see i've

10:14

got off the job in brackets there for

10:16

my categories which obviously relevant

10:17

to off the job which takes us to our

10:20

next part of the table on the right hand

10:21

side

10:22

we have these different columns and

10:24

within those are little tick boxes

10:25

basically

10:26

and each of them means a different thing

10:29

so if we to highlight

10:31

any of these categories as a learning

10:32

activity

10:34

okay that means it will then become

10:36

available to choose from the list of

10:37

activity types

10:39

when a learner goes to record a learning

10:41

activity

10:44

if we select it to be default of the job

10:46

that means any time recorded

10:47

against that activator will

10:49

automatically feed into the learner's

10:50

offer job

10:51

if of course the off the job feature has

10:53

been turned off your center

10:55

and then we also have induction as well

10:57

if you want that method to be included

10:59

in your learner's inductions so it's

11:02

just a case of creating a new category

11:04

at the top

11:04

giving that category a new name and

11:07

selecting which of these

11:08

tick boxes are most relevant for that

11:10

particular category

11:13

once you happen always remember to click

11:15

save on the row or at the bottom of the

11:16

page in this case because we're using

11:17

the table

11:18

it'll always be within the rows on the

11:20

right hand side

11:22

okay moving on to provider so within the

11:25

system you can

11:27

record all the likes of the providers

11:29

that you have or

11:30

in association with all your prime

11:32

sensors perhaps what

11:33

is useful about this you know this is

11:35

also an area that will match up with

11:37

your mis

11:37

systems as well if you have any

11:39

integrations with one file and your miss

11:41

so you could automatically sort of

11:42

create these

11:44

but the use of having your providers

11:45

within the system is that you can then

11:47

sort of

11:48

group your learners by provider and then

11:50

that's a great tool for reporting

11:51

later on similar thing here we just go

11:54

ahead and create a new provider

11:55

give us an area to enter a new name

12:00

placement document categories okay so

12:02

also

12:03

within the system we can record the

12:05

likes of placement documents

12:07

okay so when you're working with a new

12:09

employer you'll probably want to make

12:10

sure they think

12:11

they've got certain things in place such

12:12

as health and safety

12:14

you know insurance employers liability

12:17

and policies things like that or perhaps

12:18

even your own contracts

12:20

now what's great about storing them

12:22

within one file and why you would make

12:24

why you may want to do that is that you

12:25

can also put expiry dates on those

12:27

documents

12:28

when you upload them which basically

12:30

means you've got a report which will

12:32

tell you

12:32

when certain health and safety policies

12:34

with certain employers are going to

12:36

expire so you guys can stay on top of

12:38

the matter and ask for a more updated

12:40

one

12:43

moving on to learning game statuses so

12:45

learning game status

12:46

is it's a way of putting a status to a

12:49

learning game

12:50

okay so the best example of this is if

12:52

you have a couple of learning games

12:53

assigned to your learners

12:54

and they've already claimed a

12:55

certificate for some of them or they've

12:56

completed some of them or perhaps if

12:57

they're working towards some of them

12:59

you can actually give each learning game

13:00

a status that's been assigned to the

13:02

learner

13:03

okay those are the three examples that i

13:04

have on my center

13:06

once again it's just a case of clicking

13:07

the create button you're given a text

13:09

box

13:10

to record your new status name

13:15

learner statuses similar to learning

13:18

game statuses however this is on the

13:19

learner itself

13:21

okay so on the learner's portfolio this

13:23

can actually be displayed

13:24

and again the reason you might want to

13:26

label your learners is to record the

13:27

likes

13:28

of long-term absence have you got a

13:30

learner who's going through an attention

13:32

to leave at the moment so you know you

13:33

wouldn't expect

13:34

uh much progress during that period and

13:36

again you wanted that to show on reports

13:39

well using the learner status would be a

13:40

great way to do so

13:42

very similar except something different

13:44

here with the learner status you can

13:45

actually give the status a color

13:46

okay this lets us change the color of

13:48

the font so if we were to label one of

13:50

our learners as

13:51

on target using this bottom one here

13:53

then the actual text itself on the lunar

13:55

portfolio on target would be in green

13:57

again just sort of indicated so perhaps

13:59

if you're on the learner's profile

14:00

and you want to know if they were

14:01

quickly at risk then as you scroll

14:03

through that stark red

14:04

will probably stand out a little bit

14:06

easier or green if of course the learner

14:08

is on target

14:10

we're actually going to skip courses

14:11

today of course this has been superseded

14:13

by a new feature within one file so

14:15

we're not going to touch upon that one

14:16

today

14:16

but we will have a look at absence codes

14:21

okay so absence codes are used with the

14:23

registers feature within one file

14:26

okay so you can basically create your

14:27

own absence code so reasons for learners

14:29

not attending

14:30

certain group sessions okay to give you

14:33

guys a better context of this in fact

14:35

just so you know how to create your own

14:36

codes as well again it's the big blue

14:38

button

14:39

you can give it the code a name and then

14:42

an actual abbreviation as well it's

14:43

probably the abbreviation that we'll see

14:45

more often not in registers okay to give

14:48

you guys a better idea

14:50

of what i mean by registers that's

14:51

actually where we're gonna head to next

14:53

so if i jump back to my home page

14:59

okay and underneath

15:02

center we have registered here yeah it

15:04

looks like the calendar icon

15:08

okay so the whole idea of registers is

15:11

basically if you have group sessions

15:12

with learners

15:13

okay so perhaps they get sent to a

15:15

college one day a week or

15:16

for the start of their program for a

15:18

couple of weeks you know perhaps there

15:19

is

15:20

um sessions where they get sent to

15:22

certain centers

15:23

with a certain tutor to talk about

15:25

certain theory topics about their

15:27

program

15:28

whatever group session or any time you

15:30

need to record

15:31

time against multiple users learners

15:34

rather

15:34

then registers would probably be the way

15:36

to go

15:38

so when it comes to registers first of

15:40

all center managers have to create

15:41

registers but from there once the

15:42

register has been created

15:44

a tutor can go ahead and create an

15:46

instance of that register a

15:47

session as many times as they'd like so

15:50

to create a new register click the big

15:52

blue create button okay we can then

15:54

filter through our classes

15:56

and to sort of have a look at the

15:57

learners in those you can see i've just

15:59

selected my cover part one there

16:01

i've got all the learners from that

16:02

cohort as i select them

16:04

from the left hand side they work the

16:06

way to the selected learners box on the

16:08

right hand side

16:10

okay you can give your

16:13

register a title okay we'll just call it

16:16

register new there

16:17

and there's also an option here to

16:18

record lightness

16:20

okay this will actually have an effect

16:22

on the amount of time that then gets

16:23

recorded for that learner

16:25

and so of course if you want that if

16:26

it's a case of it's been sent to

16:29

an off the job activity but a certain

16:30

learner was an hour late

16:32

it wouldn't necessarily be fair if that

16:33

learner received the same time recorded

16:35

against that activity

16:36

as all the other learners who weren't

16:38

late so we're going to take this

16:40

just so i can show you guys what that

16:42

does we'll go ahead and save this

16:44

register it's only got a couple of

16:45

learners in this instance

16:46

but you can share different learners

16:48

from different classes as well

16:53

okay and then the register will appear

16:55

down here in the register list

16:57

your tutors will come over when it comes

16:58

to creating a session itself and

17:00

recording those times

17:02

okay so if we select cohort one there

17:06

we can pop in the start dates the end

17:08

dates uh the location

17:09

whether this has been completed is off

17:11

the job or not which assessor

17:12

was conducting this session

17:17

okay actually i have to put my location

17:18

in there

17:20

and once that's saved the session can

17:22

begin okay you can

17:23

add learners at any point but the whole

17:25

idea of the register is basically to

17:27

record whether a learner had attended

17:29

okay so both my learners had attended

17:31

here except mr blue

17:32

was late so on the right-hand side you

17:34

can see because i've selected that

17:35

record lightness i've now get this

17:37

option to record

17:38

how late mr blue was okay and for the

17:41

sake of the

17:42

demonstration there let's go ahead and

17:43

say mr jacobs was absent

17:46

we then on the right hand side to get

17:48

the options of those absence codes that

17:49

we could create

17:51

to choose from okay that does actually

17:54

tell you across the top as well the key

17:55

that you created

17:56

okay so absence and authorized absence

17:57

in my case

18:00

okay once the tutor's happy they could

18:01

sign this save and then the time

18:03

recorded in between the starts and end

18:05

times there will then actually work

18:06

towards

18:07

the learner's off the job percentage

18:10

okay except mr

18:11

blue here for example will actually get

18:13

docked 50 minutes

18:15

because he was 50 minutes late

18:18

okay so that's a great way of recording

18:20

attendance for sessions

18:22

uh group sessions but it's also

18:24

currently the only way to record

18:26

off the job for multiple learners at

18:28

once

18:29

okay so bear that in mind you may want

18:30

to use that in the future if you do use

18:32

assistance required you're off the job

18:36

okay moving on to deck relations

18:41

okay so we're actually going to find

18:42

that underneath quality which again we

18:43

can find on the main home page we have

18:45

to scroll down a little bit further

18:46

before we can find quality

18:48

but quality can also be accessed through

18:50

the left-hand menu

18:54

okay and it's deck relations that we

18:56

want okay which is here

19:00

so what we mean by decoration so each

19:03

time

19:04

a user has to sign off work or signs off

19:07

a a unit

19:08

say that unit has been completed you'll

19:10

traditionally it's always come with a

19:11

declaration

19:12

that follows something similar to these

19:14

sentences i confirm that the evidence

19:16

presented

19:17

for this unit is authentic and a true

19:18

representation of my own work

19:20

i am satisfied and so on and so on so of

19:23

course we have default declarations for

19:25

each possible situation in one file we

19:28

can see that

19:29

using this table so in the first column

19:31

we can see what page that declaration

19:32

sits on

19:33

the next which user appears to before we

19:36

sign it off

19:37

and then the actual uh the deck relation

19:39

line itself

19:40

okay so you can see when a learner goes

19:42

to sign off an assessment

19:44

and theirs will be i agree that the

19:45

information provider is an accurate

19:47

account of what has taken place

19:48

now for whatever reason depending if

19:50

you're in a different industry a

19:51

specialized industry or not

19:52

you may have your own version of that

19:54

declaration it might be something that

19:56

each user has to actually commit to when

19:58

they sign off work

20:00

so you can customize the declarations

20:02

within our system to match your own

20:04

it's just a case of using the buttons on

20:06

the right hand side for each um

20:08

decoration selecting a new version and

20:10

you've quite simply given a text box and

20:13

it's either type up your new decoration

20:14

or copy and paste if it's coming in from

20:16

another document one thing to be aware

20:18

of though is that you

20:19

there's no sort of a version control if

20:21

you like so you can't have different

20:22

deck relations

20:23

uh you know or multiple declarations for

20:26

each of these situations

20:27

it's just there is one and you can

20:29

either use the default one or you can go

20:30

ahead

20:31

and create your own

20:40

okay guys moving on to grading

20:44

once again we'll find gradient

20:45

underneath quality i'll stay on my

20:46

homepage this time and we'll just scroll

20:48

down

20:51

okay and it's this icon here

20:55

okay so the whole idea of grading within

20:58

one file

20:59

so as your tutors mark off work mark off

21:02

assessments learning activities with

21:03

your learners

21:05

and depending on what sort of a program

21:07

it is that you're delivering

21:09

you may want to give the learner a grade

21:11

okay our grading feature within one file

21:14

actually allows you to grade individual

21:16

assessments or tasks okay so you can

21:18

pretty much

21:19

build a a working grade you see what the

21:21

learner's working towards

21:23

sort of throughout their program even if

21:25

you are

21:26

working towards or delivering rather

21:28

apprenticeship standards

21:30

you there's still some uses having the

21:32

grading function switched on

21:34

for your center okay i do have a couple

21:36

examples for that but first of all we'll

21:37

go ahead and we'll create a new grade or

21:39

grade range

21:40

and show you guys exactly how you do

21:42

that

21:43

so once we're on grading it probably

21:45

takes you to the grading ranges

21:47

which is this middle tab if we just

21:48

start on the left hand tab and we'll

21:50

work our way right

21:52

okay so i've already selected the left

21:53

hand tab here which is just great

21:55

and first of all the grade is well it's

21:57

the individual grades it's the type of

21:59

grades that we want

22:00

okay you can see the examples i have in

22:01

my sense here for the reference we've

22:03

got a p

22:03

but the descriptions are pass okay you

22:06

can probably see where this is going

22:07

we've got an m for your merits we've got

22:09

these few distinctions

22:11

and then something totally different

22:12

we've got abc a more traditional sort of

22:14

um grading range

22:15

and then we've got likes of working

22:17

towards pass working towards merit

22:19

and distinction so the whole idea here

22:22

is that these are individual grades

22:24

okay they're actually three different

22:26

kinds of grading

22:28

formats if you like that's because once

22:30

we've created these individual grades

22:32

we then move along on to the next tab

22:34

which is grade ranges

22:36

where we then collect those grades

22:38

together and say okay abc should be used

22:40

together

22:41

passionate distinction should be used

22:42

together and then the other one i've got

22:44

at the bottom is working towards

22:47

okay so if we just go back to grades if

22:48

we go ahead and create a grade it's just

22:50

a case of giving a reference

22:51

and giving it a description once you're

22:54

happy with that we move on to grade

22:56

ranges

22:56

we'll go ahead and create a new one okay

22:59

we can give that grade range a title

23:01

so if we just say abc for example you

23:03

get a list of all the available grades

23:05

on your center and then we can say yep a

23:07

b

23:09

it's not quite b was it so a b c

23:12

we've even got d there as well even

23:13

though that i think that's going to be

23:14

used for distinction but not a problem

23:15

you can see we've got

23:16

four grades there that we can now use

23:18

within that grade range

23:22

you've created your grade range you can

23:23

then move on to the final tab which is

23:24

assessment grading

23:26

which is basically saying what methods

23:29

can use this grading range or what

23:31

classes

23:33

okay so maybe it's the case for

23:37

classes or rather learners within

23:38

business class

23:40

okay and anytime that our case studies

23:42

used our case studies created rather

23:44

then i want the abc scale to be used

23:47

and that is mandatory okay which means

23:49

that the tutors will have to give a

23:51

grade when they sign that

23:52

assessment off okay so you're pretty

23:55

much defining

23:56

when does this grading range be used for

23:59

your tutors

24:01

now if i just pull you your attention

24:03

back to the grade ranges there

24:05

and i had one called working towards

24:07

we've seen quite a few of our sensors

24:09

use this

24:09

for the likes of apprenticeship

24:11

standards because of course you can't

24:12

grade

24:13

any work that a learner is doing because

24:14

it's all sort of just working towards

24:15

the end point that's the only time

24:17

that the learner's new apprenticeship

24:19

standards would get graded it would be

24:21

that end point assessment

24:22

okay there's technically no assessments

24:24

um within the new standard delivery

24:27

so what we have a few centers doing is

24:29

using this working towards pass

24:30

working towards merit and working

24:32

towards distinction that way

24:34

tutors are still able to give some sort

24:37

of

24:37

constructive grading to the learners

24:39

letting them know that they're currently

24:39

working at a past

24:41

level okay it seems like you're working

24:42

towards that if you're to go through the

24:43

epa now

24:44

of course we want you to get you up to

24:46

at least a merit possibly even a

24:47

distinction

24:49

okay so the grain can still be really

24:50

useful even if you are delivering

24:52

apprenticeship standards

24:58

okay guys just a few more things to have

25:00

a look at today

25:01

the next one being a framework templates

25:04

so we're going to head over to center

25:05

once again and it's the document with

25:08

the little cog

25:09

icon called framelit templates

25:12

okay so some of you may have guessed

25:13

what this feature does um

25:15

it is very sort of um in line with

25:17

traditional sort of apprenticeships and

25:18

when it's always frameworks

25:20

but the whole idea of a framework

25:22

template in one file is that you

25:23

basically can predefine

25:25

a set of learning games ready for when

25:27

you get new cars of learners

25:29

okay i think a great example of this is

25:31

with they sent the apprenticeship

25:33

standards at the moment

25:35

they'd likely be working towards the

25:36

standard itself the knowledge skills and

25:38

behavior

25:38

you may then have a curriculum of intent

25:40

that they're actually working towards

25:42

they're the points that you guys

25:43

have said you'll deliver to the

25:44

employers you might also be working

25:46

towards functional skills

25:47

and then certainly if you're doing

25:48

through one file we'll add an additional

25:50

thing such as gateway to endpoint

25:51

assessment and then the endpoint

25:53

assessment itself

25:54

so alone there's about six components or

25:57

elements now

25:58

that may make up a line's apprenticeship

26:00

each time you get a new learner or a

26:01

whole class of learners

26:03

you don't want to be going into each

26:04

learner individually and adding those

26:06

six learning games and repeating those

26:07

starts and end dates

26:08

over and over and over again so a

26:11

framework template is a way of

26:12

collecting

26:13

and pre-defining um a standard or a

26:15

program

26:16

with several components with several

26:18

learning games

26:20

so let's go ahead and create a new one

26:24

i'm going to use my example of customer

26:25

service

26:29

now we can pre-sort of define the

26:30

default unit start date

26:32

and the anticipated completion date for

26:34

each of these and so i'm actually going

26:35

to pop this at

26:37

sort of 18 months for the completion

26:39

date because that's

26:40

near enough how much apprenticeship

26:42

standard seems to take nowadays with the

26:44

epa included

26:46

okay in fact i also know that they'll be

26:47

doing an induction to which we don't

26:49

have as a learning game

26:50

for the first month so i don't want any

26:52

of the units to start until at least one

26:53

month

26:53

in okay once you've defined that you can

26:56

then select the

26:57

learning games that make up this

26:59

template

27:02

i'm going to use the top bar um the

27:04

search bar at the top side to pull out

27:06

my customer service practitioner

27:07

standard

27:08

and then the additional bits with it

27:09

such as gateway to endpoint on program

27:12

learning

27:12

and endpoint assessment itself

27:16

okay we could add functional skills as

27:17

well if you if you're delivering those

27:19

and let's go ahead we'll pull out a

27:21

level one english maths there

27:25

and then once you're happy click save

27:28

okay so we've got six components in this

27:30

apprenticeship standard and we could if

27:31

we wanted to

27:32

change the starts and end dates uh for

27:34

each component if they differ of course

27:36

perhaps functional skills will be

27:37

delivered before we even move on to the

27:39

actual curriculum itself

27:41

once you're happy with your learning

27:43

games you can then move on to unit

27:44

selection

27:45

it's now going to come up with each

27:46

learning game that you've selected and

27:48

basically pretty much checks to make

27:50

sure that each unit's included that you

27:52

need for your program

27:53

so when it comes to the standards yeah

27:54

we need knowledge skills and behavior so

27:56

yep good

27:57

for that we actually in my case i need

28:00

all of these units

28:01

the unit selection is only really

28:03

relevant

28:04

if again if you if you're delivering

28:05

sort of traditional nvqs with things

28:07

with pathways and stuff like that where

28:09

there is

28:10

optional units that the learners can

28:11

take

28:14

because i'm trying to work my way

28:15

through and selecting save on each of

28:17

those because i actually need all those

28:18

units

28:19

and i've already been selected okay and

28:22

then again we can have a look at on a

28:23

unit level

28:23

uh changing the different dates and

28:25

completion dates as well if we wish to

28:27

again if you know the likes of endpoint

28:29

assessment it won't be done until the

28:31

end of learner's program

28:32

then make sure you put the start date

28:33

there of course one file may incorrectly

28:35

sort of um record progress

28:40

but once you have click save and then

28:42

there's your template complete

28:44

and then each time you get a new color

28:45

as learners it's just case i've come to

28:46

this templates page

28:47

looking at your table selecting a sign

28:50

from the options on the right hand side

28:52

and you can filter through your tutors

28:53

class placements providers or just

28:55

search via keyword names

28:56

and then select the learners you wish to

28:58

assign this

29:00

framework to and then

29:03

you can click the blue button saying

29:05

assign to selected learners

29:09

okay it's a much more efficient way of

29:11

setting

29:12

the learning games and setting the

29:13

program for each learner within the

29:15

system

29:18

okay guys as we reach the 30 minute mark

29:20

there's one last thing that would like

29:21

to show you guys today

29:23

and that is how to create a scorecard

29:26

now it should be mentioned that the

29:28

scorecard is only available

29:29

through onefile's learning hub the only

29:32

add-on that one file has

29:34

for those who are unaware the learning

29:36

cup is a new feature set it was

29:37

introduced at the beginning of the year

29:38

that's been specifically designed

29:40

to help with apprenticeship standard

29:42

delivery within that feature set it

29:44

contains

29:44

three new features there's a

29:47

learner journal okay and more on a more

29:49

updated sort of dedicated area for

29:51

learners record off the job information

29:54

it has the interactive course builder so

29:56

you guys can create new sort of

29:58

interactive ways of you know getting

30:00

knowledge and delivering knowledge over

30:01

to your learners you can also test them

30:02

with the likes of

30:03

interactive quizzes at the end and they

30:05

can be mapped to criteria

30:07

really useful and then it also

30:09

introduces

30:10

a learner scorecard a learner scorecard

30:13

is a

30:14

function for the learners that allows

30:15

them to score themselves in regards to

30:17

their confidence for each of their

30:18

knowledge skills and behaviors

30:20

or curriculum of intent whichever it is

30:22

that you will be delivering

30:25

before anyone can actually use that

30:26

scorecard one must be created by the

30:28

center manager

30:30

so i'm going to work my way over to the

30:32

quality area

30:33

and it should be an icon and again this

30:35

is only if you do have i have the add-on

30:37

if you don't but would like more

30:38

information and please do speak to your

30:39

success managers or we do actually have

30:41

a learning hub webinar which you're more

30:43

than welcome to join

30:44

okay so we're going to jump into

30:45

scorecard rating scales here

30:49

first of all it's going to present us

30:50

with all these scales that we have but

30:51

we're going to go ahead and create a new

30:52

one just so you guys are aware of what

30:54

you can do with the scorecards

30:55

themselves

31:00

okay so here's all the ones on my center

31:01

already i'm going to create a new one

31:03

using the big blue button at the top

31:07

so this is the rating scale itself can

31:09

you get the numbers one to ten here

31:11

okay so this is what the learners will

31:12

be presented with but this page is just

31:14

allowing us to customize this however we

31:15

like

31:16

first of all we probably want to give

31:18

the scorecard a name okay you can

31:20

actually have different scorecards per

31:21

learning games

31:22

so you might want to call it after the

31:24

learning game itself

31:26

rating prompts think of that as your

31:28

learning instructions okay so perhaps

31:29

you want to give your learners a bit

31:30

more detail there so they understand

31:32

what it is

31:32

that you're asking of them and then

31:35

everything else on the page

31:36

helps you customize this scale itself

31:38

right down from the numbers

31:39

in the boxes the hints underneath the

31:41

colors

31:42

that color gradient that we can see that

31:43

red to green and the actual amount of

31:45

numbers

31:46

themselves okay so you can see the

31:48

ratings here so if we change this to

31:50

12 or 21 for example you can see it

31:52

changes it up there

31:57

if we change this you can see it changes

31:59

the hints up there as well

32:01

because it's completely up to you guys

32:02

on how you want to design these and if

32:04

you want to design them you're more than

32:05

welcome to just do this the default 11

32:06

point scale if you wish to

32:07

and if you want to delete rows to have

32:09

less than 10 we can go ahead and

32:11

use the little trash cans there you can

32:13

see that scale gets smaller at the top

32:15

once you're happy always remember to

32:17

click publish

32:19

once you've published you then need to

32:21

assign it to a learning game before

32:22

learners can actually begin

32:23

scoring themselves so i've published

32:26

that i've quickly jumped out back to the

32:28

home page

32:28

and then underneath the center there

32:30

should be a learning

32:31

aims icon so for those who've never seen

32:34

this page

32:35

this is where we keep all your learning

32:37

games to your center okay so it's a big

32:39

long table like this

32:40

and the column we're looking for is

32:42

rating scale templates here on the right

32:44

hand side

32:45

and it's just a case of finding your

32:46

standard or finding the learning game

32:48

that you want to put a scale to

32:50

hit the drop down and you should be able

32:52

to see that all the dropdowns that you

32:53

have published on your center

32:56

okay once you've selected the rating

32:57

scale always remember to click save at

32:59

the bottom of the page

33:05

now any learner working towards this

33:07

particular standard will be able to use

33:08

the scorecard and begin to rate

33:10

themselves in regards to their own

33:11

confidence

33:12

against each of the knowledge skills and

33:14

behaviors

33:16

okay guys that is everything we had to

33:18

show today we tried to squeeze quite a

33:20

lot into today's intermediate session

33:22

i do hope you found it useful and i'll

33:24

be taking questions in just a moment so

33:25

if you haven't already

33:26

please do begin preparing those and i'll

33:28

see if

33:30

i can provide any further help and

33:31

support to anyone if anyone says that

33:33

sticking around

33:34

thank you for attending this afternoon i

33:36

do hope it's been useful i hope there's

33:37

been a few things there you can at least

33:38

go away

33:39

you know either chat to your sensor

33:40

manager or if you are the center manager

33:42

a few things that you may

33:43

want to begin thinking about to help

33:45

with your center's delivery

33:47

okay so you've got to stick around thank

33:49

you very much for attending i do hope to

33:50

see you but on some more sessions in the

33:51

future

33:52

and bye bye for now for everyone else

33:53

i'll be back in just a few ticks to

33:55

answer your questions

A
Adam is the author of this solution article.

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