Covered in this webinar:
- Introduction to Curriculum of Intent
- OneFile Explore
- How to build a detailed plan
- Example scheme of work on OneFile
morning ladies and gentlemen and welcome
to another sets of onboarding training
webinars here from one file my name is
Jake I'll be your presenter for today
I'm actually the onboarding project
specialist here at one file so I guess
for those who've yet to be introduced to
the new onboarding team we've recently
put together to better equip our users
with the knowledge and resources that
they need to effectively use one file so
since our inception since around April
May we've been busy creating brand new
user guides bills written and video have
been caught up with news of ways to get
better resources over to you guys and
another thing that I've been doing is
running these live training sessions
we've recently taken a break from these
sessions however just to gather our
thoughts have a look at what was already
sort of delivering and then have a look
at the feedback that you guys have been
sharing this well so with that and with
that short break that we had we've
actually written some new webinars to be
run between now and Christmas so I
thought we'd have a quick look I have
those new sessions that were running and
again if you've yet to be introduced to
the onboarding team here at one file you
probably haven't seen this page yet
either
and so this page is actually attached
through our website it's usually a link
that we've been sending out just in case
anyone does want to visit this page
later on we'll drop that into the chat
ok but pretty much everything that the
onboarding team has been doing has been
going on to this page somewhere or
another so there's just few things that
I want to point out that's mainly the
webinars that we have running between
now and Christmas which will find in the
book webinar training okay so we're
still gonna make our sensormanager
sessions both intermediate and advanced
you still have a session if that focuses
solely on reporting within our system
for tutors we now have the full range of
sessions that we originally planned the
foundation intermediate and advanced for
features and products new ones to point
out here we'll probably individual
learning plans progress reviews and
creating teaching and learning plans and
then I'll still have the sessions for
the other user such as your anyways
learn
as employees and observers and finally a
brand new type of webinar one which we
are delivering this morning for advice
and guidance okay so for that we've got
the legs are planning your Griffon with
intent within one file what's prepare
for order in compliance and how to
prepare for Ofsted inspections
okay so please do have a look at this
page lots of webinars running between
now and Christmas and we would love to
see as many people but song as possible
okay but today we'll have a look at a
curriculum of intent or rather the
planning aspect in in terms of one file
where how can one file help prove your
planning how can it help you clamp and
of course you know how is it then
actually benefit your delivery and in
the long run before we actually jump
into that however there is some
housekeeping to get away first so
somewhere on your screen right now that
should be a GoToWebinar panel usually
and good right few features on this
panel but one that mean you may be
interested in the most is questions so
for any point throughout today's session
you do have any questions comments or
concerns then please do feel free to pop
them into the questions box however it
will be them the sessions which we have
a look at those as for today's session
it'll probably run for around 20 to 25
minutes and then any time left at the
end there will be used to answer your
questions and then finally we have
feedback surveys so at the end of
today's session whether you guys leave
or whether I earn it from my side there
should be a feedback survey that appears
in your usual internet browser we'd
greatly appreciate you could say that
sounds completely survey it's only
around five multiple choice questions
longer so jump a month 30 seconds but it
does help us gauge at how you guys are
found in the sessions so far let me just
double check to make sure everything's
working okay from this side and we'll go
ahead and jump in
you
okay so Ethan seems to work it at least
now I'm started
double-check something there but we've
seem to be good so quick move in some
planning in one vial during this session
we will look to sort of cover an
introduction to Krypton's rules I'll
give a brief description of what we
understand with leaders of crystalline
to be well mentioning explore articles
there's lots of useful information
hidden away in those explore article so
we'll try and highlight a few of those
so you guys will then have a look at
building that detailed plan within the
system this is the best way we've found
sort of have a scheme of work that you'd
have from a curriculum as I have planned
displayed and delivered through one file
so we'll have a good good look at that
example and we won't rebuilding in terms
of adding each staff today but we'll
we've already got makes really big
example of southern Ottoman BIM being
built and so kind of talk through that
and why we think certain things need to
be in this plans are really in capture
all your scheming work in your
curriculums that you guys have built so
you give me it's probably a little word
on trick terms themselves okay so what
is a curriculum yeah well as far as we
know and all the events that we attend
and Asli we speak to a lot of you guys
and sensors themselves they either have
already been living standard since the
get-go of or just start to move on some
been through several inspections we do
hear lots of information so we've
tracked a soft boil it down into a
single description if you like so the
curriculum is the overall description of
the objectives and the way the
objectives are achieved this means
specifying the lengths of your course
content within your program you're
learning games and your outcomes along
with the knowledge and skills needed to
be covered and that what level the whole
idea of planning curriculum is to
understand the intent of your delivery
what is your promise to the learners
what are you aiming to achieve don't
forget the standard is to actually train
a learner to a point where they
considered competent in a specific role
or profession so to put that in I guess
traditional terms a learner has passed
their program one other when they are
considered competent in a particular
role as assessed by the EPA EPA or
important assessment or EPA oh and point
assessment organizations do the final
check for the competence at the end of
the loan program so one of the things
that we've noticed a lot of our senses
when yeah have been building to creating
around a standard
one of this other tips that we've sort
of picked up from what they've spoke
about his own so I'm working closely
with the employers but not only that
it's to work backwards in a way okay so
I'll read that what we've got here is
some comment from one of our sensors as
well so when planning your critten and
writing and one of the first things
you're likely to arrange it when
delivering is choosing that EPA to cover
your learning games we found it's been
quite effective once you've chosen your
EPA to look at what it is that they'll
be looking for and what it is that
they're we're marking and then work
backwards from there okay so when you
guys sleep with me again and go ahead
and arrange an EPA for your chosen
standards and your sort of programs that
you're delivering DPS will have a clear
outline of what it is that they'll be
assessing at the end of the program so
if you know what it is that you know
that's going to be assessed then you can
kind of plan backwards from there and
build your curriculum around that you
want to look at your standard and aim to
break these down or decode them as we've
heard her Ofsted saying a lot when you'd
like Odin you're looking at what kind of
activities then you can deliver to help
achieve or cover those knowledge skills
or behaviors once you have an idea of
the sort of activities that you can
cover the knowledge skills and behaviors
it's a good idea to them sit they plan
the curriculum with the employer
themselves planning the curriculum with
employee is a great way to get the
employee engaged from the very start and
heartfully remain engaged as they depart
and decide in what it is that they're in
play or learners that were to be working
towards for example if you deliver in a
business admin you could create a
program to cover everything within the
assessment plan and the ksps however the
employer wanted that particular employee
the upskilled towards a receptionist
role planning with the employer will
allow you to build a curriculum and that
leans more towards that particular role
which is the benefits the employer the
almost like to be unique to your deliver
and the employees requirements anyway
okay but one found still trance compiled
and lots of this information either
stuff that we've been reading in the
industry stuff that we've came across in
events from offset themselves or of
course algorithms of a customer and user
base okay so if still try to compile a
lot of this information and a lot of
this what we have done we have actually
written about as well on our website so
push that over to our website for the
moment sweet guys may be aware that this
section exists that others may not but
we actually do what of article pieces
and sort of written world pieces about
the industry and about certain changes
and things that going on sometimes this
sets a specific another time there's
just other training and education
specific and this the explore page on
one files website okay so these are base
that all articles written by marketing
using first-hand information it like
side either gathered from events or
things that we've read in the web news
threads and of course what we hear from
our own user base okay so the split into
four different categories within
apprenticeships you'll find the lots of
articles in here to do with curriculums
okay I'll just highlight just a few them
I think there's a couple on this first
page to begin with oh this one right
there okay so go now to learn how to
invent your apprenticeship curriculum
and another for what is a project
written in tenon how do i implement that
okay so for in terms of acting brighton
and building your own curriculum we
would self guide you towards perhaps
these as supposed to begin with and of
course is plenty more resources
available elsewhere we certainly not
going to be telling you guys how to
write your own curriculum and we feel
like you guys are probably more the
experts in that area but one thing we
are experts on it's one file and that's
our own system so knowing all this and
let's say we have a map written built
what we then learn how to display that
how do you plan that how do we actually
believe ur that equip them over to those
learners well that's where we can come
in and help sort of with an example of a
plan that we have built in one file
okay so I'm not actually in house any
particular user role um and I think I'm
still in as my admin role just one of
our practice centers and but what were
actually gonna show today is a teachable
learning plan where within this plan
we've details of the first ten weeks of
a learner's program a scheme of work if
you like so this just for a bit of
context this plan has been based around
the cost of service practitioner
standard okay and I think the I'm not
too sure where the curriculum from came
from it sounds I'm not sure if it's in
our success managers of words um because
those guys have put this together and
shared the information with me and what
this is just a snippet of that it's just
a scheme of work focused on that first
ten weeks okay so we used lots of
different features throughout one file
at least signpost different features
within this plan to really embrace and
then take advantage of the different
functions that we have when it comes to
delivering the standards okay so we can
see likes of activities and assessments
probably being used in different ways
and let you then you may not have
thought of I'm not used yourself before
and sort of in capturing those first ten
weeks okay so let's have a look okay so
first of all the name of the template
itself especially if you are delivering
and you have written a Chrisman like
this it would also be good to build your
plans within a template it's of course
if you get a new cohort of learners
either late in the year or next year
whenever you take in your new takes you
have this scheme of work ready should
have all your schema works all in
curriculum Rd so I've climbed out within
the system especially if you don't with
templates and first you have and use
templates before the great thing about
them is that even if your program does
changed you can always go into your
template make those little changes and
still you know this will be much less
work than it would be if you to write
your plans all over again
we've also named this plan as well as
giving quite a lot of detail in the
naming conventions ammos recommended
within our system if it's just an
activity or an assessment or if it is
something like a plan template that list
always you know title your plans with
detailed as possible okay so for this
scientist myself is practitioner de
Paume diploma route was on my guests and
they'll be a diploma delivered with this
particular standard scheme of work weeks
or one to ten version said yes I knew I
have different versions depending on
different requirements with different
employers and so on okay so the first
task we have have in here is an activity
okay but the instructions themself
actually gives more detail about what
this task is so this first task in the
self-assessment activity set the
starting point of the learners program
and they got to be using the scorecard
in case of those but have not heard of
the scorecard or one files only and on
that we offer is the learning curve in
the learning curve it has been designed
specifically with the pension standards
in mind includes three new features one
of those being an interactive course
builder another being the learning
journal or dedicates di for loans to cut
off the job and then the earnest
scorecard will skin its learners can
score themselves against the launch
skills and pages or the curriculum
itself and they can rate themselves in
regards to their own confidence so we
want the let me use that scorecard as a
starting point now okay they've got base
level of the learners knowledge and
understanding of the program to begin
with
okay so we're to get in just given to
learners from really clear instructions
here please access your skirt scorecard
which can be found on the homepage and
begins the self assess your current
knowledge skills and behaviors it is
important that the answer the rates and
again just giving more contacts to
learners just in case it isn't clear
enough for them okay it spot - and your
answer truly reflects your current level
of understanding so on so on so of
course just explaining what we mean by
that first skill SoundScan that first
our self-assessment once we've got that
baseline and we'll something crota
learners to complete these scorecards
and quite often probably each time we do
a progress review with them each time
you probably maybe set a new plan maybe
set down with the employers advice can
see that score account so we can
hopefully see their confidence grow in
each of those knowledge skills and
behaviors throughout their program move
on to the next task now this is a the
first learning activity so if name is
linen activity number one customers who
are they ok so again this will be an
activity but we also have
you can see that's been attached to this
actual task itself doesn't some owners
will only work on the worksheet yourself
and then we upload that and into there
that's into your assessment again
leaving really clear instructions for
the learner there so action and so let
me know what it is that they need to do
please complete the course is the
chrismas who are they and a please click
on your course icon
course overview so it's the increase
your knowledge to letting them know
exactly what they'll be achieving by
completing its course I get an important
information we saw that on the last one
as well I can just really clear
instructions that's what it's all about
with the plans and that's the sort of
thing that Ofsted will be looking for
the end of the day and the learners
clear on what each activity consists of
did you know what they need to do what
it is that they'll learn by the end of
it and of course any important
information that you need to know sort
of keep the ball rolling in terms of the
important information here on completion
of the course please complete the
following actions and complete a journal
entry and reflect on what you have
learned possibly upload any supporting
evidence remember to record at a key
entry confirming the time spent learning
allocation time for this limited is
approximately 180 minutes again just
crystal clear for the learners and they
know exactly what this task is
consistent of what they need to do after
the task which will then obviously take
them on to the next one so we got the
first the development activity here okay
a lot of these have been recorded as
activities by the way as well we'd like
to take the learners to the living
journal area for those who didn't know
we've got two times at Timothy insisting
your activity and assessment assessment
will take them to the assessment page
with all them be maps two criteria those
activity will take them to the learning
journal where it coming up with criteria
but it doesn't add progress I'll get to
the first development activity here
recognizing different types of customers
during your day today you're working
activities so the action is to keep a
journal and look across five consecutive
working days and record how you have
words with different types of customers
within your organization okay so again
there's clear instructions of what it is
that they need to solve well observe
what are the Sask is actually one of
them important again please remember to
record a timesheet entry record because
of course if any of these are tasks had
been done I've completed off the job
then the system will actually
automatically
calculator as long as cheaters all
learners are actually recording the
correct time spent okay in terms needing
working out the actual percentage one
file will automatically build up for you
as long as you set up the off the jump
function but as long as obviously people
actually recording time correctly again
allocation time fairly slim activity is
approximately five hundred and fifty
minutes moving on to the first
assessment of learning here please
answer the listed questions and to
demonstrate your depth of knowledge and
understanding within the identified
criteria so this being set up as a an
assessment it's been mapped on ready to
the criteria okay
certainly you've got a separate method
here set up as on depended knowledge
it's to be started by the learner and
they've got per criteria in terms of map
in evidence that basically means that
they'll be given an evidence pot for
each of the criteria listed in this task
okay so looks like this is going to act
as a mock assessment and predictive
grade it will be given at the end so
another thing that was seen especially
with the new standards with our sensors
is people are still using the gradient
function within our system but of course
they can't outright say that this
learners working at pasture working at
Romaric when it comes with the standards
and so this side it's calling working
towards past working towards merit now
Ken we've seen that to me quite
effective for those sensors are using
that that gradient function for those
kind of grades and the imagine that
something that will be used with this
activity as well a predictive grader in
what grade will be given so the learner
can at least know that they're currently
working towards and merit of course that
actual assessment that grade won't be
given until EPA at the end of the
program this we got another mini mark
here a minute mark overall graded
assessment it's just consolidation of
all farmers and assessments so far
Perez's confirm the overall predictive
grade again we have instructions here
we've got the criteria Matt it's going
to be a profession discussion to be
started by the tutor still providing the
evidence to begin with we then get into
some more I guess process related things
that you wouldn't necessarily think of
using a plan for within one file output
is really still a good tool to use such
as you progress of use this we've now
moved on to this of the first progress
review within this off scheme of work
it's a review of progression within the
journey to the Gateway learning phase
one samargan discussion to evaluate the
current level of skills and agree
stretch and challenge assessments I've
seen information relate to staff
development from the employer so this
has been recorded as an activity now of
course the progress of you within one
file is a different functions at
different page it depends on whether you
guys choose to use that or not now this
plan doesn't exclude that it's just
detailing the fact that that is a stay
step within this scheme of work ok so
actually set an activity for the tutor
and now the tutor will go to the
learners learning journal they can
different cause that a progressive yawn
was done on this particular date whereas
the progress review itself would
probably still be done within the
progress review function and back thing
the learners portfolium the whole idea
is that you're just detailing your
entire plan for your delivery for your
curriculum with we're within a plan
template like this something else that
we've seen being used more often it's
including the employers in the actual
plan themselves so again for those who
are unaware employees can have a an
account with in one file they can have
an account on your Center and they can
just be given access to their employees
you know learners at your side
delivering through from the employer ok
so they can always have that sort of
monitoring account if you like but it
can also be quite interactive as well
they can countersign plans they can
count the sound progress we use they can
give their own feedback they can fill in
the forms they can get much more
involved with the Lim's program even in
one file not just as off in the
workplace as well so what we've done
here is sent an activity to the employer
then the employees are just called
managers supervisors on this particular
Center but the reason we've set an
activity is to remind them about the
progress reviews please ensure that you
attend the agreed review meeting as your
abscissa patient is crucial okay so it's
again it's another way of keeping the
employees engaged it's included them in
plan send them activities themselves now
of course this is taking and this is
taking it from a stance of our employer
here uses one file ok yours may opt not
to use one file or you may insist that
they try and use one family knows it's
completely up to you guys of what you
guys agree with the employer so we are
taking example here that our employees
are using one file ok so they would
actually see this activity pop up and
but it's great little tool perhaps to
set this to be sent to the employers
themselves so they will receive fast and
it would be a case of reminders there's
nothing for them to actually do in terms
of all other than rather than signing
leaving feedback monitoring and but just
use an activity tab there it's just a
set reminders for the tutor you know for
the employers rather apologies please
ensure that you attend the agreed review
meeting and then finally after those
sets out just follow doing the review
sitting down with the employers it's
time to do the scorecard at once again
at this time with your manager with the
employer you know again it's a great way
to get employees involved you know get
them to sit down with you and learners
and perhaps complete the score counts
with them because they'll obviously have
a good and I got absolutely perspective
of how the loan has been working and
during the work time and not just
obviously the study time as well and so
this last task here which were
imaginably completed week ten that's
this curriculum meets the max if it's a
one-to-one scorecard meeting with your
manager please ensure that the
one-to-one meeting is arranged with your
managers to discuss your complete this
work I've prior to your planned review
meeting with your tutor okay so it looks
like in this instance they will sit down
the lens will sit down with employers go
through that scorecard again from the
second time and before they complete the
review meeting with the tutors then of
course they can be discussed further and
get important information just leave it
clear instructions to keep that ball
rolling please send a message to your
tutor confirming that the action has
been completed chief design can actually
respond and that can keep moving as
planned at rather than had become a bit
of stalemate because the loans completed
it's not inform the tutor and then the
tutor then obviously wait until it gets
around to that next sort of planning
activity the next scheme of work still
got the attachments area as you would
with a plan template you can add an
additional fields using custom farms
cause the feedback in comments this is
actually no tip something we've always
tried to recommend to our users is that
when it comes to the feedback and
comments you've seen that we can edit or
try to keep lots of word functionality
and formatting tools within our text
boxes so color code your feedback they
can use that traffic light system that
we use throughout the system anyway and
your greens Amber's red to sort of
highlight areas of progress perhaps you
want to highlight areas of improvement
in amber and things that have not gone
to - well in red okay or maybe once you
choose the colors to highlight certain
areas again maybe you wanted to do that
and it's a sort of a highlight the time
sheets are up today and things like that
any issues arise and please message me
if I have one file if you have any
questions again just give that clear
point of contacts to your learner's if
there's anything that you don't
understand about this plan please do
message your tutors and your message me
your tutor if you've got any questions
again it's encouraging learners to use
each of the functions available to them
then one file of course if you have
happy to accept and already use them
within your delivery but the planet
itself it's all about detailing your
Griffin detailing there's that thing
that says to learners make sure the
learners understand what it is what the
mean that stuff what the activity
includes what they need to do afterwards
okay new understanding the actual
behaviors the skills that they're
obtaining by completing that particular
task and hopefully that's something that
you guys would have detailed within your
curriculum with employees in the first
place this is just of course an example
of how a potential scheme work could be
planned using one file and as we've got
through though not all they've infused
activities and assessments what we've
signpost other functions as well we want
you to use the scorecard for the
apprenticeship delivery at the moment we
don't have that ability to pull in a
scorecard as a natural activity we can
still be mentioned with an activity so
to speak
still be signpost that you can still
give links and direct learns where they
need to go in terms of actually putting
all this together in case you haven't
needed to do this on multiple occasions
create different versions of this plan
and when it comes to the assessments of
course they can be saved in assessments
plates so you can always just pull them
tea plans as and when needed and but at
the moment activities cannot be saved as
template so if you were to create this
plan again it mean typing up these
activity tasks once again is something
we are currently looking at we're
looking at to getting activities
templates as well okay to make it much
easier when it comes to planning but for
the time being what we've recommended
our customers doing is if you're
planning to do something like this have
all these activity tasks times out in a
Word document
save that word document in your resource
area so when it comes to actually
building a plan you can just open up
that document as such and you can still
copy and paste it's not a case of having
to type up these activities each and
every time okay guys I think that's
pretty much it that we had sort of plans
to talk about today in terms of planning
your curriculum in one found is it's not
one because of course we don't deliver
ourselves we don't it's on you guys how
to plan your curriculums or such a write
them as specifically but of course we do
know one file so we want some advice the
best ways how you guys can go about
having those detailed plans having these
of the scheme of works detailed
correctly within our system and
hopefully you know you you guys will be
also relay that back to Ofsted your
employers any sort of internal audits or
the direct meetings that you have you
can show that the portfolio that you
chosen of course the right path guys to
go down
okay so I'll do my best let some
questions in a moment if you want to
begin typing those up if you haven't
already for everyone else who isn't
sticking around for those thank you very
much for attending this moment I do hope
has been useful hopefully has been some
things to think about there some things
that you perhaps haven't thought about
in terms of like using the plan for and
you know making activities and reminders
for your employees and for an example
okay but if you don't thank very much
for attending I do hope to see you on
more webinars in the future I hope you
enjoy it for su week for everyone else
I'll be back in just a couple of ticks
bye bye for now