Overview
ILR provides a straightforward interface for generating XML export files required for submission to the Education and Skills Funding Agency (ESFA). These files are used as part of your official ILR data return.
User Roles
You must be logged in with one of the following user roles to create an XML export file:
- Project Admin
- Provider Admin
- Site Admin
- Power User
Note: The data included in the export will depend on your access level:
- Project Admin: Full system data
- Other roles: Data limited to your permission level
Steps to Create an XML Export File
- Log in using your chosen user role.
- Click the Export menu on the left-hand side.
- Select the Year of Collection.
- Choose the appropriate Collection Period.
- Review any previously generated XML files listed on screen.
You can delete older files if necessary, though keeping a history is often helpful. - Click Create Export (bottom-left corner).
- The screen will refresh once the XML file has been successfully created.
- Click the filename to download the XML file.
Submitting Your File
Once downloaded, upload the XML file to the Submit Learner Data portal to complete your ESFA ILR submission.
Tips & Notes
- Always ensure your ILR records have passed validation before exporting.
- If exports fail to generate, verify you have selected the correct year and collection period.
- Only one export can be generated per period at a time — wait for processing to complete before generating another.
Terminology
The terminology used in this article may differ depending on your Centre’s configuration.
Need Help?
If you need assistance, please contact Onefile Support or your internal support team.