Managing Employment Status Records within ILR

Overview

As part of a learner’s ILR record, Tracker allows you to record multiple Employment Status entries. These entries reflect changes to a learner’s employment throughout their learning journey.

This guide covers:

• Adding an Employment Status record
• Editing an existing Employment Status record
• Deleting an Employment Status record

Note: Employers must be created in Tracker before they can be linked to an Employment Status.

➕ Add an Employment Status Record

1. Use ILR’s Search tools to locate and open the learner record.
   Tip: See our separate guide for help using Tracker’s search facilities.
2. Go to the Employer tab.
3. Click Edit Employment Status to open the Employment History screen.
4. Click Add Employment Details (bottom-left corner).
5. Enter the Start Date:
   • Use the Calendar icon, or
   • Type the date manually and press Tab.
6. Select the appropriate Employment Status from the list.
7. (Optional) Select the Employer to link to this record.
8. Add any required Monitoring Codes.
9. Click Save.

✏️ Edit an Existing Employment Status Record

1. Use ILR’s Search tools to locate and open the learner record.
2. Go to the Employer tab.
3. Click Edit Employment Status.
4. Hover over and click the existing Employment Status record (it will highlight).
5. Make any required changes in the details panel.
6. Click Save.

?️ Delete an Employment Status Record

User Roles required: Project Admin or Power User

1. Use ILR’s Search tools to locate and open the learner record.
2. Go to the Employer tab.
3. Click Edit Employment Status.
4. Click the Delete button on the right‑hand side of the Employment Status entry.

Important: A learner must always have at least one Employment Status record. If replacing a record, add the new one before deleting the existing one — or simply edit the existing record instead.

Tips & Notes

• Ensure Employment Status dates do not overlap incorrectly.
• If an Employer cannot be selected, check that the Employer has been added to Tracker.
• Monitoring Codes must match ESFA funding rules for the applicable year.

Terminology

The terminology used in this article may vary depending on your Centre’s configuration.

Need Help?

If you need assistance, please contact Onefile Support or your internal support team.