Overview
Consistency Rules define how many assessments a learner must complete at 100% accuracy for each learning aim. These rules ensure consistent evidence across learners and help maintain quality standards.
Who Can Use This Feature?
This feature can be used by the following user roles:
- Centre Managers
Where to Find Consistency Rules
- Click Quality in the navigation menu.
- Select Consistency Rules.
How Consistency Rules Work
- The number of square boxes next to each criterion in Gap Analysis indicates how many assessments are required.
- Rules can be applied at 12 levels, from the entire Centre (level 12) down to a single criterion for a specific learner (level 1).
Levels of Consistency
| Level | Applies To | Overrides |
|---|---|---|
| 12 – Centre | All learners in the Centre | Rules 11 → 1 |
| 11 – Learning Aim | All learners on a learning aim | Rules 10 → 1 |
| 10 – Unit | All learners working towards a unit | Rules 9 → 1 |
| 9 – Criteria | Selected criteria within a unit | Rules 8 → 1 |
| 8 – Class | All learners in a specified class | Rules 7 → 1 |
| 7 – Learning Aim (Class) | Learners in a class on a learning aim | Rules 6 → 1 |
| 6 – Unit (Class) | Learners in a class working towards a unit | Rules 5 → 1 |
| 5 – Criteria (Class) | Selected criteria for learners in a class | Rules 4 → 1 |
| 4 – Learner | Selected learners | Rules 3 → 1 |
| 3 – Learning Aim (Learner) | Selected learners on a learning aim | Rules 2 → 1 |
| 2 – Unit (Learner) | Selected learners on a unit | Rule 1 |
| 1 – Criteria (Learner) | Selected criteria for selected learners | — |
When Rules Change
- Updates apply automatically to affected learners.
- An update icon appears on the learner’s portfolio while progress is recalculated.
- Check Gap Analysis to see the updated number of required assessments.
Archived Learners
- Rules apply to archived learners, but they will not be recalculated.
- Archived learners who completed their portfolio remain at 100%, even if requirements increase.
Creating or Editing a Rule
When setting a rule:
- Select the number of assessments required.
- Choose the method rule:
- Any – All assessment methods count.
- Different – Same method counts only once.
- Specified – Select a specific method required for progress.
Troubleshooting
| Issue | Solution |
|---|---|
| Rules not applying | Check the level of the rule and whether it’s overridden by a more granular rule. |
| Learner progress not updating | Look for the update icon; recalculation may be in progress. |
| Cannot find Consistency Rules | Confirm you have the Centre Manager role. |
Terminology
Please note that the terminology used in this article may be different depending on your Centre.
❓Need Help?
If you encounter any issues or have questions, please contact Onefile Support or your internal support channels.