✨ New feature alert
This feature is available from Thursday 17 September 2026.
Overview
Previously, you could only switch Inclusion access on or off for one learner at a time. A new Learner Access tab under Settings lists the learners in your Centre with their current access status and lets you change several at once.
Permissions
You need Read/Write on the Learner Access Switch permission to use this. The Employer, Observer, External Verifier, and Internal Verifier roles cannot make this change.
Steps to Change Access for Several Learners
- Go to Settings and open the Learner Access tab.
- Tick the checkbox against each learner you want to change, or use the checkbox in the header row to select everyone shown on the page.
- In the bar that appears above the list — showing how many learners are selected — click Enable or Disable (or Clear to deselect).
- Confirm the change. Enable and Disable both ask you to confirm first, stating how many learners the change will affect.
- Use the search box to find learners by name.
- The Status column shows Enabled or Disabled against each learner.
Setting the Default for New Learners
The same tab has a checkbox, Enable learner access by default for new learners. This decides whether learner access starts switched on for learners added from that point onwards.
⚠️ Important: This default does not change the setting for existing learners. Use the list on the Learner Access tab to change those.
Tips & Notes
- The effect is the same as changing the switch for a learner individually: enabling gives the learner the Learner Support tiles, the side-menu entry, and the module's tabs; disabling removes all access, including by direct link.
- Selecting the header checkbox only selects the learners shown on the current page.
Terminology
The terminology used in this article may differ depending on your Centre's configuration.
Related Articles
- Turning On the Inclusion Module and Controlling Access in Onefile Eportfolio
- Setting permissions by role and by user
- What is the Inclusion Module?
Need Help?
If you need assistance, please contact Onefile Support or your internal support team.