Overview
When using the Data Export or integrating with the Onefile API, several files and endpoints reference a StatusID or lookup value. This guide provides a list of the most commonly used IDs and their meaning.
User Roles
This information is relevant for:
- Centre Managers
- Developers
- Technical Administrators
- Data Analysts
- Anyone working with the Onefile API or Data Export
Users – Group / Role IDs
| ID | Description |
|---|
| 1 | Learner |
| 2 | Archived Learner |
| 4 | Trainee Assessor |
| 5 | Assessor |
| 10 | IV |
| 11 | Lead IV |
| 40 | Employer |
| 45 | Observer |
| 50 | EQA |
| 60 | Centre Monitor |
| 62 | User Manager |
| 65 | Centre Manager |
L12 (Ethnicity)
| ID | Description |
|---|
| 31 | White - English/Welsh/Scottish/Northern Irish/British |
| 32 | White - Irish |
| 33 | White - Gypsy or Irish Traveller |
| 34 | White - any other White background |
| 35 | Mixed - White and Black Caribbean |
| 36 | Mixed - White and Black African |
| 37 | Mixed - White and Asian |
| 38 | Mixed - any other Mixed background |
| 39 | Asian or Asian British / Indian |
| 40 | Asian or Asian British / Pakistani |
| 41 | Asian or Asian British / Bangladeshi |
| 42 | Asian or Asian British / Chinese |
| 43 | Asian or Asian British / any other Asian background |
| 44 | Black or Black British / African |
| 45 | Black or Black British / Caribbean |
| 46 | Black or Black British / any other background |
| 47 | Arab |
| 98 | Any other |
| 99 | Not known / not provided |
L13 (Gender)
| ID | Description |
|---|
| 9 | Not known |
| F | Female |
| M | Male |
L14 (Disability Status)
| ID | Description |
|---|
| 1 | Does consider to have |
| 2 | Does not consider |
| 9 | No information provided |
L15 (Disability Category)
| ID | Description |
|---|
| 1 | Visual impairment |
| 2 | Hearing impairment |
| 3 | Mobility disability |
| 4 | Physical disability (other) |
| 5 | Medical condition |
| 6 | Emotional/behavioural difficulties |
| 7 | Mental health difficulty |
| 8 | Temporary disability |
| 9 | Profound complex disabilities |
| 10 | Aspergers syndrome |
| 90 | Multiple disabilities |
| 97 | Other |
| 98 | No disability |
| 99 | Not known |
L16 (Learning Difficulty Category)
| ID | Description |
|---|
| 1 | Moderate learning difficulty |
| 2 | Severe learning difficulty |
| 10 | Dyslexia |
| 11 | Dyscalculia |
| 19 | Other specific learning difficulty |
| 20 | Autism spectrum disorder |
| 90 | Multiple learning difficulties |
| 97 | Other |
| 98 | No learning difficulty |
| 99 | Not known |
Unit Summary Status
| ID | Description |
|---|
| 0 | 0–99%, Pending |
| 1 | 100%, Pending Learner Signature |
| 4 | 100%, Pending Trainee Assessor Signature |
| 5 | 100%, Pending Assessor Signature |
| 6 | 100%, Pending Second Line Assessor Signature |
| 8 | 100%, Pending IV Signature |
| 9 | 100%, Pending Second Line IV Signature |
| 10 | 100%, Signed-off |
Plan Status
| ID | Description |
|---|
| 0 | Plan Template |
| 1 | Signed by Assessor, Pending Learner Signature |
| 5 | Started by Assessor |
| 8 | Signed by Learner, Pending IV Signature |
| 10 | Signed by IV |
Assessment Status
| ID | Description |
|---|
| 1 | Pending Learner Signature |
| 2 | Assessment Template |
| 3 | Pending Employer Signature |
| 4 | Pending Trainee Assessor Signature |
| 5 | Pending Assessor Signature |
| 6 | Signed by Second Line Assessor, Pending IV Signature |
| 8 | Signed by Assessor, Pending IV Signature |
| 9 | Signed by Second Line IV |
| 10 | Signed by IV |
Review Status
| ID | Description |
|---|
| 1 | Scheduled |
| 2 | Started |
| 3 | Signed by Assessor |
| 4 | Signed by Learner |
| 5 | Signed by Employer |
Visit Type
| ID | Description |
|---|
| 1 | Not Specified |
| 2 | Remote Session |
| 3 | Face-to-face |
Journal Entry – Privacy Types
| ID | Description |
|---|
| 0 | Private |
| 575 | Centre Manager, Lead IV, Internal Verifier, Trainee Assessor, Assessor |
| 639 | External Verifier, Centre Manager, Lead IV, Internal Verifier, Trainee Assessor, Assessor |
| 959 | Everyone except the External Verifier |
| 1023 | Everyone |
Journal Entry – ApprovalStatusID
| ID | Description |
|---|
| 1 | Not Required |
| 2 | Required |
| 3 | Approved |
| 4 | Rejected |
Terminology
The terminology used in this article may vary depending on your Centre’s configuration.
Related Articles
Need Help?
If you need assistance, please contact Onefile Support or your internal support team.
