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Break in Learning (Active Learning)

  User Roles

This feature can be used by the following user roles:

  • Centre Managers
  • Assessors (with manage learners permission)
  • Internal Verifier (with manage learners permission) 


Manager Learners

To record a break in learning, follow the steps below:

  1. Navigate to the learner's portfolio
  2. Click Episode tab
  3. Locate Break In Learning
  4. Click Add new Break in Learning
  5. Enter Start Date (the date the BIL starts), the Intended Return Date, and the reason for the BIL
  6. Click Save

To record that a learner has returned from a Break in Learning, follow the steps below:

  1. Navigate to the learner's Episode page, or click the "This learner is on a break in learning" banner on their portfolio page"
    • Note - if the banner isn't clickable, you don't have permissions to access the Episode page
  2. Click Edit for the relevant row
  3. Enter Actual Return Date
  4. Click Save


When there is an active Break in Learning, the expected OTJ hours and target OTJ % will be frozen/unchanged until the learner returns from their break in learning. Target progress (calculated based on the unit end dates) will need to be updated to reflect the new start date of the learner.

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