Overview
Off‑The‑Job (OTJ) training percentage is calculated based on the total contracted hours for the apprenticeship and the actual OTJ hours the learner has logged. This metric helps Centres monitor apprenticeship compliance against OTJ requirements.
Key Points
- Total Contracted Hours should represent the full apprenticeship duration, not weekly hours.
- To calculate total contracted hours:
Weekly working hours × Number of weeks in the apprenticeship - Actual OTJ % shows what percentage of the total contracted hours has been spent on Off‑The‑Job training.
- The OTJ % will reach 20% once all target OTJ hours are completed.
Formula for OTJ Percentage
(Actual Off‑The‑Job Hours ÷ Total Contracted Hours) × 100
Alternative Setup
If your Centre prefers OTJ % to reach 100% rather than 20%:
- Enter Target OTJ Hours into the Total Contracted Hours field.
- Set Target OTJ % to 100%.
Troubleshooting
| Issue | Solution |
|---|---|
| OTJ % looks incorrect | Check that Total Contracted Hours reflect the full duration of the apprenticeship, not weekly hours. |
| Target not aligning | Adjust settings if you prefer OTJ to reach 100% instead of 20%. |
Terminology
Please note that the terminology used in this article may differ depending on your Centre.
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Need Help?
If you encounter any issues or have questions, please contact Onefile Support or your internal support channels.