Overview
Off-the-Job (OTJ) progress is calculated by comparing the learner’s Actual Off-the-Job hours against their Planned OTJ hours. This provides a percentage indicating how much of their planned OTJ training has been completed.
Key Information
- Total Contracted Hours should reflect the learner’s total weekly hours.
- The OTJ percentage increases as more Actual OTJ hours are logged.
- The OTJ percentage should reach 100% when the learner completes all Planned OTJ hours.
Formula for Calculating Off-the-Job %
The following formula is used:
(Actual Off-the-job Hours ÷ Planned OTJ (Hrs)) × 100
The result shows what percentage of the learner’s Planned OTJ hours has been achieved.
Understanding Planned OTJ %
The Planned OTJ % reflects:
- What percentage of the learner’s Total Contracted Hours have been allocated as Off-the-Job.
- This helps determine whether the planned training meets funding rules.
OTJ Completion
The learner reaches 100% OTJ progress once the Actual OTJ Hours match or exceed the Planned OTJ Hours.
Terminology
The terminology used in this article may differ depending on your Centre’s configuration.
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